How to Use Mind Mapping Software for Project Management

By | February 1, 2020

Intellect mind map software can be a powerful Resource for running your projects, your goals and perhaps your to-do lists. Intellect maps are certainly visually oriented, and help you to Acquire, take care of and share a significant wide range of information and resources quickly and easily — generating them an excellent Resource for taking care of projects.

Programs of head maps for venture administration

Here are several in the means in which you’ll utilize any of the most popular mind mapping software program packages — for example MindManager, MindGenius or ConceptDraw MINDMAP — to streamline your workload:

Concept file: A mind map is an excellent place to shop Thoughts linked to your challenge. Improved still, it is possible to maintain a different intellect map as your learn strategy file.

Task objectives: You may use a mind map to record targets with the job, and retain them close at hand through the task that can assist you keep centered on its consequence.

Milestones: You need to use your favorite brain mapping application to determine challenge milestones and keep track of the progress of important features on the venture. Some computer software plans allow you to connect “proportion completed” icons to tasks in your map, which help you to gauge your development toward these critical undertaking milestones at a look.

Inquiries: A intellect map is an excellent position to create a list of all the thoughts you’ve got about the scope from the challenge, questions you should talk to other people, and other linked queries.

Details demands: You need to use a mind map to produce lists of the knowledge you would like, investigation you must do, sources you’ll want to take a look at, persons you should Get hold of for distinct details or knowledge, as well as other info needs.

Back links to venture means: You can easily use your favorite brain mapping method to make one-way links to Sites, files, reports together with other challenge-connected assets to which your staff members need to have rapidly, easy accessibility. I have found this being a huge time-saver for me: As opposed to throwing away time searching through my file directories, seeking a critical document or spreadsheet, I can develop a connection to it in my challenge map — so I never ever need to hunt for it yet again!

Outline crew roles and tasks: It is possible to make a department of the map that concisely summarizes each staff member’s roles and duties.

Experts and resources: You use a thoughts map to take care of a list of specialists who you’ll want to contact for unique details related to the venture.

Project notes: Most thoughts mapping programs let you attach notes towards the branches of the mind map. You may use this capacity to retail store supplemental info related to the products as part of your mind map. Storing them in this way retains them from view until you are Completely ready to look at them. Anytime, you can easily drill all the way down to study the notes you have got stored pertaining to that aspect of your project.

Further approaches

Here are a few more ideas that will help you get essentially the most out of the challenge brain maps:

Connection your maps: If you are trying to control a particularly elaborate task or a very massive to-do list, you might want to take into account breaking it up into various smaller sized, connected maps. This could reduce you from struggling from “data overload,” while at the same time retaining all of your task assets just a few mouse clicks away.

Deal with map articles with filters: Most thoughts mapping courses allow you to filter the contents of your map by level, keyword in addition to any symbols or icons you have got hooked up to branches of one’s map. Put simply, you’ll be able to filter the contents of one’s head map making sure that only particular aspects are exhibited, while others are hidden from watch. In case you are working with a sizable, advanced map, this ability is usually particularly valuable! So do your self a favor and become intimately acquainted with the filtering capabilities of the intellect mapping software program of alternative.

Simplify endeavor administration: Some intellect mapping software program courses, which include MindManager and MindGenius, enable you to designate tasks with checkboxes. Even further, they allow you need to do filter your map’s complete contents to show just the Energetic jobs. Make sure to use this technique to establish your responsibilities and observe them correctly inside of your head map.

Have a technique for making use of map symbols: If you plan to share your job maps with other members of your respective team, make certain to establish a “Visible vocabulary” to be used of map symbols and department shades and variations, so that they’re comprehensible to everyone. This is particularly essential if you intend to use the icons or symbols that a lot of programs let you attach to map branches. It’s essential to acquire a shared idea of the things they signify together with your crew customers, and then use these Visible enhancements persistently. Also, when creating a project map, you should definitely involve a legend, which visually summarizes the icons Utilized in the map and their which means.

Do a brain dump, then Manage: Any time you initial develop your challenge map, don’t worry about structure and hierarchy. Just do a “Mind dump” right into a new map; you could constantly go items around and restructure your map afterwards. Your primary precedence when mapping a challenge is to be sure that you capture as much initial depth as possible.

Make the most of map templates to save lots of time: If you propose to make use of brain maps often for job organizing and management, you should to take into account creating a task template which will serve as a place to begin for each new undertaking. This could assist to make sure that you request each of the suitable issues and gather all of the expected data for every new undertaking – and also saving you and your staff beneficial time!


As you’ll be able to see, mind mapping software is a robust, adaptable and very productive way to handle your assignments, aims and also to do lists. They not just assist you to with Preliminary task planning, and also standing reporting and a variety of elements of job administration. Acting like a visible “government summary,” your project maps can elegantly communicate A vital overview of your respective undertaking, while also enabling team customers to simply drill right down to further levels of depth.